Contractor
Management

Taskflo is an advanced and intelligent contractor management system that makes asset and contractor management efficient, seamless, compliant, and cost effective.

Taskflo, as a trusted and respected business solution, provides strata title and commercial building managers with unparalleled efficiencies, significant cost savings, and peace of mind when managing risk and compliance. There is nothing left to chance.

Taskflo’s comprehensive suite of services is supported by a best-in-class technology solution that has been purpose-built to provide unrivalled value for money, transparency, and accountability.

This guarantees safe and compliant services are delivered on site every time.

Automated online solution

This is accomplished through the use of an automated online solution that not only simplifies workflows for managing contractor engagement but also manages the verification process in real time. Taskflo prequalifies all contractors and keeps this information up to date in a dynamic environment, eliminating the uncertainty of whether a contractor is appropriately qualified or holds the required OHS/WH&S certifications. Internally managing contractor databases is no longer a time-consuming task.

Taskflo benefits

This solution has numerous advantages, including lowering business costs associated with prequalifying and maintaining contractor currency, lowering risk by staying up to date with changing regulations and legislative requirements, and providing unparalleled transparency of contractor status, qualification documentation, insurance coverage, and historical data.

Access through PC,
tablet and phone

The Taskflo information can be accessed via a PC, tablet, or mobile phone via the Taskflo app, making this solution accessible to all users at any time and from any location.

Expert compliance team

The prequalification process is kept up to date with changing regulations and legal requirements by a full-time expert compliance team, giving you complete confidence that risk is being minimised by Taskflo’s team of leading industry experts.

Taskflo collaborates with businesses to ensure that the platform is successfully integrated to meet specific contractor prequalification needs and workflows. Taskflo’s professional team takes the time to understand a business and collaborates with their in-house development team, which has the expertise and capability to modify or create a solution to meet specific business needs.

The Taskflo
end-to-end system

The Taskflo end-to-end system automates tasks while also providing management frameworks that promote speed, action, and transparency. The system is simple to use, saves time on administration, and boosts a company’s professionalism. Taskflo is the most innovative and advanced contractor management technology on the market today.

Automated online solution

This is accomplished through the use of an automated online solution that not only simplifies workflows for managing contractor engagement but also manages the verification process in real time. Taskflo prequalifies all contractors and keeps this information up to date in a dynamic environment, eliminating the uncertainty of whether a contractor is appropriately qualified or holds the required OHS/WH&S certifications. Internally managing contractor databases is no longer a time-consuming task.

Taskflo benefits

This solution has numerous advantages, including lowering business costs associated with prequalifying and maintaining contractor currency, lowering risk by staying up to date with changing regulations and legislative requirements, and providing unparalleled transparency of contractor status, qualification documentation, insurance coverage, and historical data.

Access through PC,
tablet and phone

The Taskflo information can be accessed via a PC, tablet, or mobile phone via the Taskflo app, making this solution accessible to all users at any time and from any location.

Expert compliance team

The prequalification process is kept up to date with changing regulations and legal requirements by a full-time expert compliance team, giving you complete confidence that risk is being minimised by Taskflo’s team of leading industry experts.

Taskflo collaborates with businesses to ensure that the platform is successfully integrated to meet specific contractor prequalification needs and workflows. Taskflo’s professional team takes the time to understand a business and collaborates with their in-house development team, which has the expertise and capability to modify or create a solution to meet specific business needs.

The Taskflo
end-to-end system

The Taskflo end-to-end system automates tasks while also providing management frameworks that promote speed, action, and transparency. The system is simple to use, saves time on administration, and boosts a company’s professionalism. Taskflo is the most innovative and advanced contractor management technology on the market today.

Risk and Compliance

Taskflo has a dedicated team of health and safety professionals who carry out all the risk and
compliance work for you. What they do:

  • Verify all contractors in real time
  • Contractor license verification
  • Public and/or product liability insurance verification
  • Professional indemnity insurance verification
  • Workers compensation insurance verification
  • ABN monitoring and verification
  • GST monitoring and verification
  • Live document monitoring and verification
  • Live compliance monitoring and verification
  • Same day contractor on-boarding and verification
  • Contractor capability profile verification
  • Employee and subcontractor verification
  • Contractor banking details verification
  • Contractor compliance systems verification
  • WHS procedures and requirements verification
  • Audit compliance to ISO45001:2018 or SafetyMap
  • Live desktop WHS application audits
  • Assess and verify contractor’s compliance

Taskflo also provides:

  • WHS strategy creation and implementation
  • WHS management system implementation
  • WHS training and support
  • WHS and environmental risk management
  • Live WHS application site audits

Contractor Management Features

Contractor Quotes

A distinct feature of the Taskflo platform in which quote requests and approvals are handled entirely within the software. The entire process, from request to appointment to fulfilment, is tracked here.

Pending quotes

This feature enables a user to send quote requests to one or more contractors using a single template, grouping the quotes into a single request and allowing the user to set due dates, reminder alerts, and report on current status.

Active quotes

Contractors can use Taskflo to respond to the quote request using the standard Taskflo templates, or they can upload a copy of their standard quote form. Once the contractor responds to a quote, the pending quote becomes an active quote and can be reviewed for approval by the building manager.

Owners Committee Approval

Once all of the contractors’ quotes have been received, the building manager will shortlist the contractors they recommend and send them to the owners committee for approval. For easy approval, the following information is added to Taskflo: the members of the committee, the maximum approval threshold allowed without approval.

Automated Recommendation Report

This feature enables a user to send quote requests to one or more contractors using a single template, grouping the quotes into a single request and allowing the user to set due dates, reminder alerts, and report on current status.

Automated Work
Order Generation

When the recommendation is approved, the work order is automatically generated for the successful contractor, and the unsuccessful quotes are notified and archived.

Contractor Workflow

This feature provides full contractor management, which can be used in the business for services other than Taskflo. Cleaning services, for example. Why manage different contractors on different platforms when everything can be managed in a single location?

The Taskflo Marketplace

Contractors can register on the Taskflo Marketplace, and their credentials will be verified by the Taskflo verification team. Buildings can then hire certified tradespeople.

Contractor Verified alleviates the administrative burden associated with managing contractor prequalification. We onboard contractors to ensure they have all of the necessary licences, insurances, and ABN and GST registration required by the Australian government. You can then be confident that contractors are working safely on the job.

Book a Free Demo today!

The most intelligent, innovative,
and efficient building and
facilities management software
on the market in Australia.